What is a project?

A project is very similar to a folder, where you can have multiple articles. Generally, these folders would be all the content that you create for one website.

Let’s see how you can stay on top of deadlines, manage team members, and monitor what’s happening in a project. On clicking on any project card:

You will see a screen similar to one below:

Let’s break down the screen above to learn what has been going on in “Demo Project” that is Connected to WordPress.

The Article Table ( Articles Tab)

The article table shows a table of all the articles in a particular project with all the necessary details that you need to keep track of at a glance. Let’s understand what these fields are in more detail:


This is the title of the Article. 


Three actions are available for each article, View, Edit and Delete. View mode is a read only mode, edit mode is when a team mate would want to edit an article, and delete is used when you want to delete an article. 

WordPress Status

WordPress status has three statuses that can tell you if the article is:

  1. On Contenteum
    The article is on Contenteum and has not been published or drafted on WordPress.
  2. Published
    The article is published on your WordPress Website
  3. Drafted
    The article has been sent as a draft to the connected WordPress Website.


This is the priority of the article, defaults to medium. There are 3 priority levels:

  1. Low
  2. Medium
  3. High

Assigned To

This column shows you which team member the article is currently assigned to.


This shows what stage your article is currently. Here are the stages an article can be in:

  1. Article Created
  2. In Progress
  3. Content Brief Generated
  4. Awaiting Approval
  5. Article Approved
  6. Completed
  7. Published

Primary Keyword

The primary keyword of the article, the keyword shown is the keyword used to generate optimization suggestions to optimize an article. 

Last Updated

This column shows when the article was last edited.

What are Project States?

Projects can be in 3 different states, depending on the status of your WordPress integration:

Content Project

This means that the project is just a content project and WordPress integration is disabled. This can either mean you never completed the WordPress integration, or disabled it from the project settings. 

WordPress Connected

This means that the project is connected to WordPress and you can publish to your WordPress website directly from the platform. Bye bye sharing your WordPress admin credentials with part time or remote writers.

WordPress Disconnected

This means that the project's WordPress integration has been enabled for a project but the necessary steps have not been completed that will enable Contenteum to publish and draft articles on the website. 

Activities and Types

Events or activities that have happened recently are shown here. Let’s see what each of the event means:

Article Created

This event is triggered when a team member creates an article.

Article Edited

This event is triggered when a team member edits an article.

Deadline Changed

This event is triggered when a team member changes the deadline of an article.( Oof!)

Priority Changed

This event is triggered when a team member changes the priority of an article.

Post Assigned

This event is triggered when an article is assigned to another team member. 

Content Brief Generated

This event is triggered when a team member uses Contenteum’s editor to generate optimization suggestions for an article using a primary keyword and target country.

Publish To WordPress

This event is triggered when a team member publishes an article to WordPress from the Contenteum dashboard.

Draft To WordPress

This event is triggered when a team member sends the article to WordPress as a draft. 

All the stages and activities keep your team neatly organized and updated no matter how fast things are moving. 

What are the different article stages?

Article Created

This shows the number of articles in the “Article Created” Stage. When you or a team member first create an article, this stage is assigned automatically. 

In Progress

This shows the number of articles in the “In Progress” Stage. Whenever you or a team member start writing an article, the stage of the article is automatically set to “In Progress”.

Awaiting Approval

This shows the number of articles in the “Awaiting Approval” Stage. Approvals help you organize your team structure so your in-house or remote writers can send an article for approval to the content manager or owner. 

So, For instance, If John, the content writer, has been assigned an article and now requests approval for the same, until the time a manager or owner does not approve the article, the article stays in awaiting approval stage. 

If Bob, the content manager, has a look at the article, but needs some revisions made, they can add a message to the approval request and request changes. 

At this point, the article automatically changes it’s stage to “In progress”. 


This shows the number of articles in the “Published” Stage. Published stage is assigned when you have published an article to your connected WordPress website. Or if you use a custom CMS platform, a team member can also set this manually.

Article Approved

This shows the number of articles in the “Article Approved” Stage. If a writer requests approval and a manager or owner approves the content piece, the article stage is set to “Article Approved”.


This shows the number of articles in the “Completed” Stage. This is the only stage that needs to be set manually, because, hey, it’s not done till you say so. I know, if the technology existed, we would have pulled this off too!